Verification of 2020 higher education data
2020 verification snapshots
As the verification reports are not yet live in TCSI Analytics, we will take verification snapshots that will be used for 2020 funding reconciliations, publications and statistics.
This will be a one-off method for verifying 2020 data only. Verification of 2021 data will occur in TCSI Analytics.
The verification snapshot is a copy of your final 2020 data set. Sign off is not required, as this snapshot replaces the previous sign-off arrangements in HEIMS Online.
When will snapshots be available?
We have taken the full-year snapshot of your institution's 2020 student data set on Monday 31 May 2021. A copy of this data was provided to all providers on 2 June 2021.
What if I need to amend my 2020 data?
Should you need to make a change to your 2020 data now that you are reporting in TCSI, please use your standard process for amending your data in TCSI.
Another copy of the verification snapshot will be taken on 30 June 2021. If you would like any amendments you have made to your data since 31 May to be included in your 2020 data set, you may choose to use this second snapshot as your verified data set.
How do I confirm our verification snapshot?
If your preferred snapshot is 31 May there is no need for you to do anything. We will use this as your 2020 data set for publications and reconciliations.
If you would prefer to use the 30 June snapshot as your verified 2020 data set please advise us prior to 30 June at TCSIsupport@dese.gov.au.
Some providers requested a snapshot of 2020 data prior to 31 May. This was taken on 29 April 2021. If you would like to nominate this early snapshot as your preferred data set please advise the TCSI Support team.
What does my verification snapshot include?
The snapshot will be provided to you via the FTP server with a format that includes a:
- CSV file of your 2020 unit record data
- key publication tables for your institution, including student enrolment and student load.
Will snapshots include past course completions data?
The snapshots will not include 2020 past course completions data.
We will contact you towards the end of June to provide you with a snapshot of your 2020 past course completions data, once all providers have onboarded to TCSI and submitted their course completions records for January to March 2021.
You can use past course completions reports available in HEIMS Online to verify your 2020 course completions that were submitted via HEPCAT.
Where can I find derived elements?
Derived elements are currently available at: Derived elements by number | HEIMSHELP (dese.gov.au).
For any questions or further information, please contact TCSIsupport@dese.gov.au.