Overview of reporting requirements
All VET Student Loan (VSL) providers (‘providers’) that are approved under the VET Student Loans Act 2016 are required to report data for the VSL Data Collections. This document sets out the reporting requirements for Transforming the Collection of Student Information (TCSI) for the VSL Data Collections for implementation for the 2020 reporting year.
All data is reported in data packets, as described in this document. Each packet comprises data elements. Detailed specifications for each data element is available from TCSI Resources on HEIMShelp.
Some data packets include ‘extensions’, which enable providers to report more than one value for a data element or a group of data elements. These groups may be time-based and allow the reporting of changes in the characteristic of a course, student, etc. through time
- an application programming interface (API) from each provider’s student management system to the Government or
- the TCSI Portal.
Providers can report new and revised data as soon as the data is available. The system can receive information about past events and some events that are planned to occur (e.g. the establishment of a course in the following year).
Event based reporting
Event based reporting is required for packets that are critical to understanding study behaviour that may have an impact on entitlements, claims processes and payment accuracy.
While early reporting is encouraged, reporting more than six months in advance of a census date is optional for Unit Enrolments and any linked packets.
All corrections and updates to data that have already been reported must be made:
- before the initial reporting deadline, or
- within 7 days of the information needed to make the correction or update becoming available.
whichever date is later.
Student records for census days up to the past month reported by the 7th of the following month, will be assessed for payment on the 1st of the next month. Payment assessments, payment reports and payments processing are undertaken in separate systems. Information about those activities is available at the VET Information for Providers page.
Compliance with due dates
Late reporting may result in a breach of the VET Student Loans Act 2016 and can affect payments. It is important that providers allocate enough time to prepare, validate and submit data before the applicable deadline.
For more information about terms used in these guidelines see the glossary.
Contact TCSI Support
If you need assistance with any reporting issues please contact us at TCSIsupport@dese.gov.au