Description

A code which indicates the student status for a unit of study

Details

Version: 6.2
First year: 2017
Last year: 2020
Field name: STUDENT-STATUS
Element name: Student Status code

Code format:

Data Type: Numeric
Units: Numeric
Width: 3

Classification

Higher Education students only:

Contribution‑liable students

CODE MEANING
201 Deferred all or part of the student contribution through HECS‑HELP
204 Paid the full student contribution up‑front

FEE‑HELP eligible students

CODE MEANING
230 Deferred all or part of Award or Enabling course tuition fee through FEE‑HELP
231 Deferred all or part of tuition fee through FEE‑HELP - Employer reserved place
232 Deferred all or part of OUA tuition fee through FEE‑HELP
233 Deferred all or part of BOTP tuition fee through FEE‑HELP

Students receiving OS‑HELP assistance

CODE MEANING
240 OS‑HELP for study in non‑Asian countries
241 OS‑HELP for study in Asia
242 OS‑HELP Language study

Contribution‑exempt students

CODE MEANING
260 Student in a Commonwealth supported place with an Exemption scholarship (no student contribution to be charged)
261 A domestic student enrolled in an enabling course (i.e. bridging or supplementary programme)
262 Student undertaking Work Experience in Industry (WEI) where learning and performance is not directed by, and support is not received from, the provider and for which a student contribution cannot be charged

Non‑overseas tuition fee‑exempt students

CODE MEANING
270 Student in a non‑Commonwealth supported place with an Exemption scholarship (no tuition fee to be charged)
271 Student undertaking Work Experience in Industry (WEI) where learning and performance is not directed by, and support is not received from, the provider and for which a tuition fee cannot be charged

Students receiving SA‑HELP assistance

CODE MEANING
280 Deferred all or part of SA‑fee for a Course of Study through SA‑HELP
281 Deferred all or part of SA‑fee for a Bridging Course for Overseas Trained Professional through SA‑HELP

Fee‑paying non‑overseas students

CODE MEANING
301 A domestic student enrolled in a non‑award course (other than an Enabling course)
302 Paid full Award or Enabling course tuition fee
303 Paid full tuition fee - for Employer reserved place
304 Paid full OUA tuition fee
305 Paid full BOTP tuition fee

Fee‑paying overseas students

CODE MEANING
310 A fee‑paying overseas student who is not sponsored under a foreign aid program, and including students with these awards: SOPF (Special Overseas Postgraduate Fund); Australian‑European Awards Program; and the Commonwealth Scholarship and Fellowship Plan
311 A fee‑paying overseas student who is sponsored under a foreign aid program. Includes those with Australian Development Cooperation Scholarships (ADCOS) and any other Australian foreign aid program for which students are enrolled in higher education providers by the Department of Foreign Affairs and Trade

Research Training Program (RTP) students

CODE MEANING
331 A domestic or overseas student receiving a Research Training Program (RTP) Fees Offset as defined in the Commonwealth Scholarships Guidelines (Research)

VET Students only:

VET FEE‑HELP / VET Student Loans assisted students

CODE MEANING
401 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - non State Government subsidised
402 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - Restricted Access Arrangement
403 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - Victorian State Government subsidised
404 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - New South Wales State Government subsidised
405 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - Queensland State Government subsidised
406 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - South Australian State Government subsidised
407 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - Western Australian State Government subsidised
408 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - Tasmania State Government subsidised
409 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - Northern Territory Government subsidised
410 Deferred all/part of tuition fee through VET FEE‑HELP / VET Student Loans - Australian Capital Territory Government subsidised

Students paying upfront

CODE MEANING
501 Paid full tuition fee - non‑State Government subsidised
502 Paid full tuition fee - Restricted Access Arrangement
503 Paid full tuition fee - Victorian State Government subsidised
504 Paid full tuition fee - New South Wales State Government subsidised
505 Paid full tuition fee - Queensland State Government subsidised
506 Paid full tuition fee - South Australian State Government subsidised
507 Paid full tuition fee - Western Australian State Government subsidised
508 Paid full tuition fee - Tasmania State Government subsidised
509 Paid full tuition fee - Northern Territory Government subsidised
510 Paid full tuition fee - Australian Capital Territory Government subsidised

Coding notes

Higher Education only

  1. The HECS‑HELP discount ended on 31 December 2016. From 1 January 2017 the following codes are only to be used for revisions or for retrospective reporting of student data:
    • Contribution‑liable students
      • 202 - Paid the full student contribution up front with HECS‑HELP discount
      • 203 - Paid the full student contribution up front without HECS‑HELP discount
    Prior to 1 January 2017, a student's HECS‑HELP status was determined by assessing the status of all units of study undertaken, in a given course of study, on a given census date. For details on how to determine the HECS‑HELP status for a pre‑2017 student see the glossary.
  2. Following the introduction of new arrangements for the research block grants, the following codes are only to be used for revisions or retrospective reporting of student data:
    • Pre‑2001 RTS students
      • 320 - A domestic student who received a research HECS exemption prior to 1 September 2000 and continues studying on a student contribution exempt basis under the Research Training Scheme (RTS) as a pre‑2001 student
    • RTS students from 2001
      • 330 - A domestic student enrolled under the Research Training Scheme (RTS) from 1 September 2000
  3. A domestic postgraduate research student who is not supported under the Research Training Program may be charged tuition fees or awarded an Exemption scholarship under code 270.
    A domestic postgraduate research student charged tuition fees may receive FEE‑HELP assistance.
  4. Transitional arrangements for pre‑2005 students ended on 31 December 2008. From 1 January 2009 the pre‑2005 codes are only required for revisions or for retrospective reporting of student data:
    • Pre‑2005 HECS‑liable students
      • 110 - Deferred all or part of student contribution through HECS‑HELP
      • 111 - Paid full student contribution up‑front with HECS‑HELP discount
      • 112 - Paid full student contribution up‑front without HECS‑HELP discount
    • Pre‑2005 PELS students
      • 220 - Deferred all or part of the tuition fee through FEE‑HELP
    • Pre‑2005 HECS‑exempt students
      • 250 - A domestic student holding a Commonwealth‑funded, merit‑based, undergraduate HECS‑exemption scholarship for disadvantaged students
  5. The codes 240 - 242 for students receiving OS‑HELP assistance are not to be used on the Load/Liability file. These codes are only to be used in the OS‑HELP file. There must also be a matching record on the HELP‑DUE file.
  6. The codes 280 - 281 for students receiving SA‑HELP assistance are not to be used on the Load/Liability file. These codes are only to be used in the SA‑HELP file. There must also be a matching record on the HELP‑DUE file.

For more information about terms used in these guidelines see the glossary.

Input files

Higher Education Student:

  • OS‑HELP (OS) & Revised OS‑HELP (RO)
  • Student Load Liability (LL) & Revised Student Load Liability (RL)
  • SA‑HELP (SA)

VET Student:

  • VET Student Load Liability (VLL) & Revised Student Load Liability (VRL)

Change History

Details of all versions of this data element can be found on its supporting information page.

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Element #
490