Description
A numeric code which identifies the reason for a variation
Details
| Version: | 1.3 |
|---|---|
| First year: | 2009 |
| Last year: | 2009 |
| Field name: | VAR-REASON-CODE |
| Element name: | Variation reason code |
Code format:
| Data Type: | Integer |
|---|---|
| Units: | Numeric |
| Width: | 1 |
Classification
| CODE | MEANING |
|---|---|
| 1 | Remission due to special circumstances |
| 2 | Revised record due to administrative error |
| 4 | Deletions due to Administrative error |
| 5 | Additional record or new record reported for the first time. |
Coding notes
Records to be included in Revisions File (RF):
Records should only be included on the Revisions File where they relate to a previously reported combination of Student/Course/unit of study census date.
Types of deletions:- Record should never have been reported.
- Deletion due to a revision to Element 333 * (Academic organisational unit code) or Element 354 (Unit of study code). These deletion records must also have a record coded ‘5’ on the Revisions File.
- Deletion due to a revision to Element 307 (Course code) or Element 489 (Unit of study census date). These deletion records must also have a record coded 5 on the revisions file if the revised combination of student / course / unit of study census date has been reported in other records. If not, the revised record must be reported in a ‘normal’ data submission.
- Additional records omitted for a student who has had other records reported for the same Student ID / Course / Unit of study census date combination.
- Additional record provided due to a revision to Element 3331 (Academic organisational unit code) or Element 354 (Unit of study code). These additional records must also have a record coded ‘4’ on the Revisions File.
- A record with a value for Student ID / Course / Unit of study census date for which no record has been previously reported must be reported in the next ‘normal’ data submission.
- Units of study with a census date prior to 1 January 2005.
When a related record is required on the Revised Load/Liability File or Revised OS-HELP File.
Where a record has a value of '2' and Element 521 (OS-HELP study period commencement date) has a value of '00000000', there must be an associated record on the Revised Load/Liability File.
Where a record has a value of '2' and Element 521 (OS-HELP study period commencement date) has a value greater than ‘00000000’, there must be an associated record on the Revised OS-HELP file.
Where a record has a value of '5' there must be an associated record on the Revised Load/Liability File.
* The reporting of changes for Element 333 (Academic Organisational Unit code) is optional.
Records to be included in Past Course Completion (PS), Staff Full Time & Fractional Full Time (FT/FTT), Staff Casual (CA) file or VET Course Completions
Use the revision reason code of ‘5’ (Addition record) where this is the first time a record is reported.
Use the revision reason code of ‘2’ (Revised record due to Administration error) where to modify a previous reported record.
Use the revision reason code of ‘4’ (Deletions due to Administration error) where to delete a previous reported record.
Note: revision reason codes of ‘1’ and ‘3’ are not applicable for these file submission types.
For more info please refer to the related file scope document
The following additional code is used by DEEWR only for reporting to the Australian Taxation Office (ATO)
| CODE | MEANING |
|---|---|
| 3 | New debt |
Please refer to the Glossary for further information about terminology used in this document.
Input files
Higher Education:
- Student Revisions (SR)
- Past Course Completion (PS)
- Staff - Full Time & Fractional Full Time (FT)
- Staff - Actual Casual (CA)
VET:
- VET Student Revisions (VSR)
- VET Course Completions (VCC)
Change History
Details of all versions of this data element can be found on its supporting information page.