Description

A numeric code which identifies the reason for a variation

Details

Version: 1.0
First year: 2005
Last year: 2005
Field name: VAR-REASON-CODE
Element name: Variation reason code

Code format:

Data Type: Integer
Units: Numeric
Width: 1

Classification

CODE MEANING
1 Remission due to special circumstances
2 Revised record due to administrative error
4 Deletions due to Administrative error
5 Additional record.

Coding notes

Records to be included:

Records should only be included on the Revisions File where they relate to a previously reported combination of Student/Course/unit of study census date.

Types of deletions:
  1. Record should never have been reported.
  2. Deletion due to a revision to Element 333* (Academic organisational unit code) or Element 354 (Unit of study code). These deletion records must also have a record coded ‘5’ on the Revisions File.
  3. Deletion due to a revision to Element 307 (Course code) or Element 489 (Unit of study census date). These deletion records must also have a record coded 5 on the revisions file if the revised combination of student / course / unit of study census date has been reported in other records. If not, the revised record must be reported in a ‘normal’ data submission.
Types of additional records:
  1. Additional records omitted for a student who has had other records reported for the same Student ID / Course / Unit of study census date combination.
  2. Additional record provided due to a revision to Element 333* (Academic organisational unit code) or Element 354 (Unit of study code). These additional records must also have a record coded ‘4’ on the Revisions File.
Records NOT to be included:
  1. A record with a value for Student ID / Course / Unit of study census date for which no record has been previously reported must be reported in the next ‘normal’ data submission.
  2. Units of study with a census date prior to 1 January 2005.

When a related record is required on the Revised Load/Liability File or Revised OS-HELP File.

Where a record has a value of '2' and Element 521 (OS-HELP Debt incurral date) has a value of '00000000', there must be an associated record on the Revised Load/Liability File.

Where a record has a value of '2' and Element 527 (OS-HELP Debt incurral date) has a value greater than ‘00000000’, there must be an associated record on the Revised OS-HELP file.

Where a record has a value of '5' there must be an associated record on the Revised Load/Liability File.

* The reporting of changes for Element 333 (Academic Organisational Unit code) is optional.

The following additional code is used by DEST for reporting to the Australian Taxation Office (ATO)

CODE MEANING
3 New debt

Please refer to the Glossary for further information about terminology used in this document.

Input files

​Higher Education:

  • Revisions (RF)

Change History

Details of all versions of this data element can be found on its supporting information page.

Return to top

Element #
446