Transitioning to TCSI

The new TCSI provider journey map was released at the 2019 Roadshow along with the transition checklist. Download your copy to support planning at your organisation as we all transition to TCSI.

PRODA is the authentication method for TCSI and facilitates the secure access to government services online.

The PRODA registration for TCSI page has steps designed to assist you to register your organisation.

The TCSI – testing for providers page includes information on how you can test your TCSI compatible solution at different stages of the project.

Higher Education Providers

The key dates for transitioning to TCSI are:  

December 2020 – TCSI is scheduled for release to production. Providers may choose to begin using their TCSI solution to report the remainder of their 2020 records.

January 2021 – Open uptake. All providers can commence transitioning to TCSI for their 2021 student data.

31 March 2021 – Transition to TCSI is complete. All providers have adopted event based reporting using TCSI.

Providers should plan to adopt their TCSI solution well before the due date to ensure they have adequate time to implement their system and manage any unforeseen challenges.

HEPCAT will not be used for student reporting after a provider transitions to TCSI.

VET Student Loan Providers

Please see VSL Data Reporting Updates.

HEIMS holds the authoritative source of information on higher education in Australia and therefore it is important that the value of this dataset is not lost or overlooked. Therefore, verified data will continue to be stored for statistical purposes, providing the evidence base for publications and policy‑making. In line with current practice, verified data cannot be revised.

HEIMS also holds critical live data that supports ongoing administration. As we move to TCSI, we need to make sure we take the critical live information with us.

Please refer to the attachment below for greater detail around how each element will be treated.

To support transition and data matching at your organisation, the department is making a data extract available. This will show all the data that has been migrated from HEIMS to the TCSI database up to the day your extract is processed.

To request your data extract, please nominate a single file type when you contact us at TCSIsupport@dese.gov.au.

You can choose from:

• JSON (JavaScript object notation)
• XML (extensible markup language)
• CSV (comma separated values, delimited by "tabs")
• Example CSV data extract.zip

You will also need to confirm the email address for the person requesting the data extract. The email must match an active HEIMS user and this person will be responsible for following the same terms and conditions for accessing the data extract as they must for any other HEIMS application (e.g. HEIMS Online).

The department will send an invitation link to the nominated email address and you will need to either register an account or login if you are a previous user of this system. Step by step instructions on how to download your files are provided in the "Guide on how to access your migrated data". You can follow up with TCSIsupport@dese.gov.au if you haven’t received a link within 5 working days.